Function rights for Exact Globe+

Function right

Description

To maintain languages

This allows you to create new or modify existing language codes from the search field for the language. To use this function right, you must also have the function right System | General settings.

For more information, see General settings.

To maintain titles

This allows you to create or modify titles for people such as Mr. or Mrs. With this function right, you will have access to the New and Edit buttons in the contact maintenance screen.

You must also- have the correct function right for maintaining personnel, customers, or vendor data as appropriate. Without one of these function rights, this function right will not work.

For more information, see Creating and maintaining titles.

View logbook information

This allows you to view and keep track of information changed by a user in the logbook in various screens.

For more information, see Viewing logbooks of orders and quotations.

Function right

Description

Use the change function to adjust existing transactions

This allows you the access to the Change button when you view existing transactions. Note that if you have rights to analytical accounting, you can still make some changes to the transactions without this function right.

For more information, see Creating and maintaining journals.

To change processed cash entries

This allows you to modify processed entries of the Cash journal type or entries of the general journal with the Cash general ledger type. This function right is applicable only if you also have the function right Use the change function to adjust existing transactions.

For more information, see How-to: Modifying entries of Cash journal and general ledger types with To change processed cash entries function right.

Make recurring sales entries

This allows you access to the New button in the menu path Finance > Entries > Recurring Entries > Enter for Sales journals if you also have rights to the journal System > Finance > Journals, in the Rights tab.

Make recurring purchase entries

This allows you access to the New button in Finance > Entries > Recurring Entries > Enter for Purchase journals if you also have rights to the journal System > Finance > Journals, in the Rights tab.

Make recurring general journal entries

This allows you access to the New button in Finance > Entries > Recurring Entries > Enter for General journals.

To see financial transactions with payroll data

This allows you to see payroll transactions from in the GL cards and other views if the transaction security level is at or below your security level.

To maintain TAX boxes

This applies to the menu option System > General > Countries > Tax codes and a VAT box that you can define there. Note that this functionality does not apply to the US or Canadian legislations.

For more information, see Creating and maintaining VAT return boxes.

To maintain general ledgers

This allows you to open or create new general ledger accounts in Finance > General Ledger > Chart of G/L. It allows access to the New, Open, Delete, Recode and Template buttons in that window.

For more information, see Creating and maintaining general ledger accounts.

To maintain bank account types

This allows you to set default bank accounts and specify them for specific countries through the menu path System > General > Countries > Countries. This function right helps to prevent a bank with the wrong type from being linked to a customer or vendor.

For more information, see Creating and maintaining accounts payable - Financial tab and Creating and maintaining accounts receivable – Financial tab.

To send electronic returns

This allows you to send VAT returns.

For more information, see Creating VAT returns.

Delete unprocessed financial entries

This allows you to Delete an unprocessed financial entry. With this function right, the Delete button is available in the bank/cash, sales, purchase, and general journals. You cannot delete processed financial entries with this function right. Without this option, you would have to void the entry which would allow for an audit trail.

Maintain bank numbers for accounts

With this function right you can indicate if the bank account numbers of relations may be maintained. This includes the creation, modification, and deletion of bank accounts.

To process unauthorized IIR entries

This allows you process an unauthorised Incoming Invoice Register (IIR) entry if the Process unauthorized IIR entries option is also checked in the IIR Settings.

For more information, see Incoming Invoice Register settings.

To manage IIR authorisers

This allows you access to the Approve button when you enter incoming invoices in addition to the New and Open buttons when you click the Register code button while entering incoming invoices.

For more information, see Creating and maintaining incoming invoice registers.

To mantain customers / To maintain suppliers

This allows you to maintain the accounts of customers or suppliers, only if you have been granted the menu right for the accounts receivable or accounts payable maintenance respectively. This function right is only available if your license does not contain SE1800 E-CRM. If you have a license with E-CRM, this function right will be in the CRM function rights section.

For more information, see Creating and maintaining accounts payable and Creating and maintaining accounts receivable.

Function right

Description

To restrict cash flow access to cash-in transactions

If only this option is enabled, you can only view the cash-in report . If this option and the To restrict cash flow access to cash-out transactions option is enabled, you can view both inflow and outflow transactions as well.

For more information, see Entering payments and receipts and Processing payment.

To restrict cash flow access to cash-out transactions

If only this option is enabled, you can only view the cash-out report. If this option and the To restrict cash flow access to cash-in transactions option is enabled, you can view both inflow and outflow transactions as well.

For more information, see Entering payments and receipts and Processing payment.

To view only cash-in/cash-out transactions

This function right allows you to only view the cash-in and cash-out transactions in the cash flow screen at Cash flow > Entries > Cash flow. This function right is not granted to all users by default.

For more information, see Entering payments and receipts and Processing payment.

To re-print Cheque/Letter of Credit

With this function right, the Print button will be enabled for reprinting of payments/receipts. It is advisable to restrict which users are granted this function right, because the misuse of this function right could lead to fraud.

To restrict access to payment offset bank account

According to the Sarbanes-Oxley (SOX) Act, the processor of bank payments should not be allowed to change the receiving bank accounts when they process a cash flow entry. To comply with this act, you can only change the bank accounts while processing payments if you have the function right.

To restrict users from changing the due date

With this function right, the Due date field will be enabled when you modify the details of the payment term for a sales invoice.

Delete bank statements

Users with the role Administrator or function right Delete bank statements can delete bank statements. For users without this function right, the Delete button will be disabled at menu path Cash flow > Entries > Import.

Delete cash flow entries

This allows you to delete cash flow entries and unprocessed financial bank or cash entries. This function right is not assigned to new users by default.

To allow reallocation transactions

If you do not have menu rights, this function right allows you to match, unmatch, or reallocate cash flow transactions for the financial bank, cash entries, or journals.

To allow matching transactions

If you do not have menu rights, this function right allows you to financial bank or cash entries or journals, to match, unmatch, or reallocate cash flow transactions.

To allow processing of blocked terms

This allows you to process blocked payments or collections. Additionally, you can access the Blocked check box in the payment or collection details from the Collection and Process screens.

It also allows access to the Block button that you can access through the Advanced button in the Collection and Process screens.

Function right

Description

To maintain recurring invoice codes

This allows you to maintain or add new recurring invoice codes through Invoice > Entries > Recurring invoices > Enter > New or Open. Click the search icon in the Recurring invoice code field.

For more information, see Overview of recurring invoices.

To maintain extra item description codes

This allows you to maintain or create new extra item codes. You can do this through Order > Items > Maintain > Basics tab – click the Extra description icon, then click the New or Edit. Next, search for the code in the Extra item description codefield.

To maintain payment terms

This allows you to maintain payment terms for entries with default payment conditions. It also includes creating a prepayment, change of payment conditions, currency types and currency exchange rates, and add, edit, or delete payment terms.

For more information, see Creating and maintaining payment conditions.

To generate invoices during fulfilment or print/process orders

This allows you to generate invoices during the fulfilment process for sales orders, service orders, and hour realisation.

It also allows you to generate invoices from menu path Order > Entries > Print/Process. Without this function right, you will not see the option to generate the invoice during fulfilment.

To change the sales price during order entry

With this function right, the following columns will be displayed in sales orders, quotations, service orders, and sales invoices:

• Sales price
• Disc % (extra)
• Net price

For more information, see Creating and maintaining sales orders.

To change the gross price

When you enter sales orders or invoices, the system defaults the selling price from the sales price in the item maintenance. If the sales price in item maintenance is zero (0.00), then you can change the price on the sales order without this function right. This right allows you to change the sales price if it is not set to zero.

To create credit notes

This allows you to create credit notes through the following menu paths:

• Invoice > Entries > Invoices
• Invoice > Reports > Invoice History
• Invoice > Entries > Direct Invoices

Without this function right, you can only create credit notes when you print or process sales orders.

For more information, see Overview of invoices and credit notes.

To change the price list in a quotation/order/invoice entry

This will disable the Price list option in order or invoice entries. This is applies if you do not have this function right and if a price list is defined for the order debtor in the debtor maintenance. Note that the Price list field is disabled for invoiced orders and text lines in the order entry.

To ensure that users cannot make any changes to the price lists, you must also remove the following menu rights:

• Invoice > Pricing Manager > Price Lists
• Invoice > Price Management > Excel Price Lists
• Order > Price Management > Price Lists
• Order > Price Management > Excel price lists
• Purchasing > Price Management > Excel price lists

For more information, see Creating and maintaining price lists for sales orders and sales invoices.

View cost price / purchase price

This allows you to view the cost price, purchase price, and stock values of items when you generate the relevant reports. For users without the function right View cost price/purchase price, the Stock value check box at Inventory > Reports > Stock positions will not be available. This function right also controls the ability to see the cost price fields on the Basics tab of item maintenance card.

For more information, see Stock positions reports.

Delete sales orders

This allows you to delete orders, such as sales, RMA, service, quotation, purchase, RTV, and blanket purchase orders.

For more information, see Creating and maintaining sales orders.

Delete recurring invoices

This function allows you to delete recurring invoices.

Delete invoices

This allows you to delete invoices when the Delete invoices with invoice number assigned check box is checked in the Invoice settings.

For more information, see Creating and maintaining sales invoices.

To allow exceeding the customer’s credit limit

This allows you to overrule the credit line checking when the selected order (current order) will exceed the credit limit granted to the debtor during fulfilment. Additionally, you can also continue to authorise, confirm, and fulfill sales orders, as well as authorise sales invoices even though the customer has reached the credit limit.

Users with this right will see and can overrule the Push button on the warning message that appears.

To change the generate invoices setting during fulfilment

This function allows the Generate invoices check box to be changed during fulfilment or processing of a sales order or processing of a project.

If you have the function right To generate invoices during fulfilment or print/process orders but not To change the generate invoices setting during fulfilment, the check box is always selected and disabled.

To change default values for new line during fulfilment

This allows you to edit the values for the two check boxes Add to sales order and Zero amount on the fulfilment screen.

To maintain sales commissions

This allows you to link sales employees to the corresponding function and define the sales commission percentage for the sales employees.

For more information, see Processing sales commissions.

To maintain EDI entry

This allows you to maintain, edit , and delete EDI sales orders and EDI invoices.

To generate sales commission reports for all employees

This allows you generate the performance and historical reports from the perspective of sales commissions.

For more information, see Generating performance reports for sales commissions.

To allow extra quantities and additional items during fulfilment

This allows you to add additional items or set the actual quantity greater than the ordered quantity for sales orders and inter branch transfer fulfilments. This function also allows you to add the Add to sales order and Zero amount columns to the sales order screen.

Delete RMA orders

This allows you to delete RMA orders if you have the Administrator role or function right Delete RMA orders. If you don’t have this the function right, the Deletebutton at Order > Entries > RMA orders will not be available and disabled at Order > Entries > Authorise.

For more information, see Creating and maintaining Return of Merchant Authorisation (RMA) orders.

To complete sales orders

This allows you to complete sales orders through:

• Order > Statistics > Audit trail
• Order > Entries > Fulfilment
• Order > Reports > Sales Orders

For more information, see Creating and maintaining payment conditions in sales order audit trail report.

Function right

Description

To recode items

This allows you to change the item number for all products that use the Recode button. To recode large quantities of items at the same time, you must have the menu right System > General > Recode.

For more information, see Overview of items.

To update item’s general info

This allows you to create or maintain items in the item's maintenance screen.

For more information, see Overview of items.

To update item’s financial info

This allows you to change information on the Financial tab in the item's maintenance.

For more information, see Overview of items.

To update item’s sales info

This allows you to maintain sales related settings for the item in the item's maintenance screen.

For more information, see Overview of items.

To update item’s serial/batch info

This allows you to edit the Mask and Incrementfactor fields in the Serial/batch tab of the item's maintenance screen.

For more information, see Overview of items.

To update item’s manufacturing info

This allows you to create or edit the manufacturing information of the item.

For more information, see Overview of items.

To update item’s purchasing info

This allows you to edit purchase information on the Sales or Purchasing tab in the item's maintenance.

For more information, see Overview of items.

To update item’s warehouse info

This allows you to create or edit information on the Warehouse tab of the item's maintenance.

For more information, see Overview of items.

To maintain warehouse locations

This allows you to maintain the warehouse location from Inventory > Warehouse > Warehouses. Click the New or Edit icon, to create warehouse locations. To do this, you must also have the necessary menu rights.

For more information, see Creating and maintaining warehouses.

To maintain BOM in maintain items

This allows you to maintain or create Bills of Material for items.

Batch updates in maintain items

This allows you to access the Batch updates button in Inventory > Items > Maintain. Here you can update a group of items at one time.

For more information, see Updating items in batches.

Change general ledger account (COGS) in internal use

This determines your rights in maintaining the COGS account on the Internal use entry screen. The user can change the COGS account that is used on an Internal use transaction. Without this right, the COGS account will be the one defined on the Finance tab in item's maintenance.

For more information, see Creating and maintaining internal use requests.

Change serial/batch mask at receipt

This allows you to define mask and increment factors in the item's maintenance screen for serial/batch items. With this right, you can change the serial or batch number in the Create: Serial numbers or Create: Batch number screen.

For more information, see Creating and maintaining items - Serial/batch tab.

To fulfill internal use

This allows you to fulfill internal use entries. It is not assigned by default to new users.

For more information, see Creating and maintaining internal use requests.

To fulfill inter-branch transfers

This allows you to fulfill inter-branch transfers entries. It is not assigned by default to new users.

For more information, see Creating and modifying interbranch transfers.

To make stock/requirements allocations

This allows you to the Allocate functionalities. It allows a user to link or assign specific purchase receipts or stock or production receipts to a line on a sales order or a production order.

To make stock/requirements unallocations

This allows you to the unallocated functionalities. This functionality allows you to break the link between specific purchase receipts, stock, or production receipts to a line on a sales order or a production order.

Note: You can unallocate transactions if you have the Clear Enrichment of Orders right.

To allow enrichment of orders

This enables the Auto enrich and Enrichment buttons.

To allow clear enrichment of orders

This enables the Clear enrichment button.

Function right

Description

To maintain purchase order methods

This enables the New and Open buttons when you search in a the PO Method field in Purchase > Entries > Purchase order.

To change prices during purchase entry

This allows you to edit the column Net on the purchase order. It also allows you to change the Price column on a purchase order, but only if the item purchase price is zero. You cannot access the column when the item purchase price is not equal to zero.

Delete purchase orders

This allows you to delete all purchase orders and blanket purchase order entry lines.

Change vendor price during purchase entry

This allows you to change and update the supplier/vendor purchase price without any discount adjustment. With this right, you can change the price even if the item’s purchase price is not zero.

For more information, see Creating and maintaining items.

To change default values for new line during receipt

This allows you to edit the Add to pur. Order and Zero Amount columns on the Receipt or Return screens.

To receive RMA orders

This allows you to receive RMA orders. If you do not have this function right, the following applies:

• The process icon Return is not active when you enter RMA orders.
• The options Order and RMA are not available in the selection screen when you enter receipts.
• The process icon Return in the flow chart of the RMA order is inactive.

For more information, see Creating and maintaining Return of Merchant Authorization (RMA) orders.

Allow purchase receipt without purchase order

This allows you to access the New button Purchase > Entries > Receipts without selecting a purchase order.

To allow extra quantities and additional items during receipt

This allows you to add additional items or set the actual quantity greater than the ordered quantity for purchase orders. This function also allows you to display the Add to pur. Order and Zero amount columns.

Delete RTV orders

With this right, you can delete RTV orders if you have the Administrator role.

If you do not have this function right, the Delete button at the following menu paths will not be available:

• Purchase > Entries > RTV orders
• Purchase > Entries > Authorize

For more information, see Creating and maintaining RTV orders.

To fulfill RTV orders

If you donot have this function right, the RTV order option will be removed from the menu options. This function right is not assigned to new users by default.

For more information, see Creating and maintaining RTV orders.

To allow receipts corrections

This allows you to make corrections on purchase receipts. For users without this function right, the Corrections button will be disabled in the Receipts screen.

To complete purchase orders

This allows you to complete purchase orders at:

• Purchase > Statistics > Audit trail
• Purchase > Entries > Receipts
• Purchase > Reports > Purchase order
• Purchase > To be processed > Reconcile

Function right

Description

To enter hour realizations for others

This allows you to enter hour entries for other colleagues. Go to Assets > Entries > Machines to change machines and enter machine realisations.

Delete projects

This allows you to delete projects.

Function right

Description

Update cost prices

This allows you to activate the Update icon when you calculate new cost prices. This function right also allows you to see the costs and change the costs in a sales order for a make item. To edit the cost on a sales order you must also have the function right Sales | View cost price / purchase price.

MRP scenario

This allows you to access the menu path Manufacturing > Planning > MRP Engine.

For more information, see MRP Generator.

Engineering change authorization

With this function right, you can approve or reject an ECM activity. Additionally, with the following function rights, you can edit or reopen the approved or rejected ECM activity:

• To update item’s financial info
• To update item’s manufacturing info

Anyone with the Administrator role will have these rights automatically.

Manual cost price

This function right allows you to access the manual cost price column in Bill of Material maintenance and production order entries.

Production order calculation

This function right allows you to retrieve the calculated costs for the finished product per production order based on the selected costing scenario. It is assigned to users with the Administrator role by default and is only available if you have the following licenses:

• SE4010 – E-Special Order is present on the license
• SE4015 – E-Calculation is present on the license

For more information, see Creating and maintaining production orders.

Delete production orders with realizations

This function right allows you to delete realised production orders with.

For more information, see Overview of production and disassembly orders to be completed.

Perform scheduling in Visual scheduler

This function right allows you to access, view, and edit the planning information in the Visual scheduler. This will ensure the integrity of the planning. See the linked document for a list of buttons and options that are not available for users without this function right.

For more information, see Overview of Exact Visual scheduler.

Function right

Description

Process quotations

This function right allows you to process quotations.

To recode CRM accounts

This function right allows you to recode customers, vendors, and other CRM accounts.

For more information, see Overview of accounts.

To maintain contact persons

This function right allows you to update and create new contacts for customer, vendors, associates, etc. Additionally, it allows you to edit the data of the contact on the Contact tab of an account, even you do not have permission to edit the account itself.

For more information, see Creating and maintaining contact persons.

To maintain leads

This allows you to edit accounts of suspects and leads. In addition, you can create a suspect and change the account type from a suspect to a lead account.

For more information, see Start page CRM.

To maintain prospects

This allows you to edit suspect and prospect accounts. Additionally, you can create a suspect and change the account type from a suspect to a prospect account.

For more information, see Start page CRM.

To maintain customers

This allows you to update and create new customers or suspects. Additionally, you can create a Suspect and change the type of the account from a suspect to a customer account.

For more information, see Start page CRM.

To maintain resellers

This allows you to edit suspect and reseller accounts. Additionally, you can create a suspect and change the account type from a suspect to a reseller account.

For more information, see Start page CRM.

To maintain suppliers

This allows you to update and create new suspect or vendors. Additionally, you can create a suspect and change the account type from a suspect to a supplier account.

For more information, see Start page CRM.

To maintain associates

This allows you to update and create new suspect or associates. Additionally, you can create a suspect and change the account type from suspect to associate account.

For more information, see Start page CRM.

To maintain CRM sources

This allows you to specify how the company was introduced to the relevant account. You can select the source or create new sources.

For more information, see Start page CRM.

To update CRM accounts via generate mailings

This allows you to update account details even if you do not have the rights to maintain these accounts.

For more information, see Actions upon selections.

Delete quotations

This allows you to delete quotations from the CRM module.

To include D&B account validation

This allows you to perform account validations at D&B.

To inquire D&B risk profile

This allows you to request for D&B risk profile reports.

Function right

Description

To maintain person’s locations

This allows you to select a location in the General tab for employee maintenance.

For more information, see Creating and maintaining entries for people.

To maintain job groups

This allows you to maintain job groups.

For more information, see Creating and maintaining job titles.

To maintain job titles

This allows you to maintain job titles. This includes deleting, recoding, opening, and creating new job titles.

For more information, see Creating and maintaining job titles.

To maintain person’s payroll

This allows you to see and access the Payroll tab in the Maintain People screen.

For more information, see Creating and maintaining entries for people - Payroll tab.

To maintain person’s reference number

This allows to see and access the Reference number tab in the Maintain People screen.

For more information, see Creating and maintaining people - Reference number tab.

To maintain person’s family details

This allows you to see and access the Family tab in the Maintain People screen.

For more information, see Creating and maintaining entries for people - Family tab.

To maintain person’s budgets

This allows you to see and access the Budget tab in the Maintain People screen.

For more information, see Creating and maintaining entries for people - Budgets tab.

To maintain person’s documents

This allows you to see and access the Documents tab in the Maintain People screen.

For more information, see Creating and maintaining entries for people - Documents tab.

To maintain person’s creditor account

With this function right, you can view and modify the creditor information at Creditor in the Maintain: Peoplescreen, under the General tab.

For more information, see Creating and maintaining entries for people.

To generate people’s absence entitlements

This allows you to generate absence entitlements.

For more information, see Introduction to people absence.

To generate multiple absences

This allows you to generate multiple absences.

For more information, see Creating absence request for multiple people.

To generate MRS planning for people

This allows you to generate MRS planning for people in your company.

For more information, see Generating Master Resource Schedules (MRS).

To view person’s bank account in People maintenance screen

With this function right, you can view the bank account information at Bank account in Maintain: People under the General tab.

For more information, see Creating and maintaining entries for people.

Function right

Description

To use XML integrator menu

This allows you to use the XML integrator menu through XML > Other > Import integration.

Function right

Description

Updating the database

This allows you to launch applications which cause changes in the database. This includes installing update and create and restore backups. The Administrator role grants this function right automatically.

Create backup

This allows you to make a backup of the database. The Administrator role grants this function right automatically.

For more information, see How-to: Creating database backups.

Define default layout columns

This allows you to define layout columns in any entry screen.

For more information, see Defining general journal columns and Creating and modifying bank/cash journal columns.

Save e-report to public directory

This allows you to save a report in either a private or public directory. This function right only applies to users with the module SE0160 - E-Report which allows users to modify existing report or create new reports.

Allow retrieving data for report

This allows you to retrieve the data by using any business intelligence tool through the Exact Report and Data Provider. Additionally, you can view all business information for the respective administration. By default, users with the Administrator role have this function right.

For more information, see Creating and maintaining administrations for third party Business Intelligence tools.

To manage reports

This function right only applies to users with the module SE0160 - E-Report. This allows you to modify existing reports or create new reports. You can then save the reports privately or publicly. The function right allows user to create, edit, and delete reports in the Report Wizard screen at System > General > Generate all reports.

The following functions allow you to access the corresponding option in Settings:

• Company data settings
• General settings
• Documents settings
• General ledger settings
• Number settings
• Item data settings
• Bank settings
• Invoice settings
• Order settings
• Inventory settings
• Purchase settings
• Manufacturing settings
• Project settings
• Payroll settings
• POS settings
• Avalara settings
• XML Server settings
• Verifone settings
• Connectivity settings
• Add-ons
• Incoming invoice register
• WMS general
• WMS sales order fulfilment
• WMS fulfilment advice
• Automatic fulfilment
• WMS SSCC
• WMS receipt registration
• WMS transfers
• WMS inventory
• WMS replenishment
• WMS stock transactions
• E-Mobile sales
• WMS purchase entry
• WMS production issuing
• WMS production receipts
• ICL sales
• ICL purchase
• ICL central
• Rekenregels
• Textile
• Commitment accounting

For more information, see General settings.

Function right

Description

Assets fiscal adjustment

This allows you to control the right for users to use Asset Revaluation reports that you can use to impact financial transactions for the assets.

Use update function in Excel Add-in

This allows you to access the update functionality for uploading budgets and other information from the spreadsheet report back into Exact Globe+.

Excel Add-in: Retrieve table data

The Excel Add-in module allows you to generate custom reports that are pulled directly from the database. This function right lists the reports Table data and Select. This enables the reports for the "table data" and "select" to be displayed.

Excel Add-in: financial searches

This allows you to click Search in the Excel Add-in and choose to search for General ledger accounts, creditor categories, debtors, cost centers, cost units, and currencies. You can use this toolto find specific values to return on the spreadsheet.

Excel Add-in: logistical searches

This allows you to click Search in the Excel Add-in and choose to search for Items or Item Groups. You can use this tool to find specific values to return on the spreadsheet.

Excel Add-in: general searches

This allows you to click Search in the Excel Add-in and choose to search for People or Countries. You can use this tool to find specific values to return on the spreadsheet.

Excel Add-in: Financial functions

This allows you access to all financial related functions like ACC_BAL, ACC_BAL_DATE, etc.

Excel Add-in: logistical functions

This allows you access to item related functions, stock function, and SUB_CLASS functions.

Excel Add-in: general functions

This allows you to access FILE, Exchange rate, and IS_HIDDEN functions.