Introduction

The following screen allows you to view the financial transactions of the selected item. In this screen, you can also view the report of the general ledger entries by clicking the reference number, debit amount, or credit amount in the overview.     

Menu path

• Go to Logistics/Reports/Search/Items, define the search criteria, and then click Show. In the Search: Items screen, select an item, and then click Transactions under the Monitor section.
• Type the item code or item name in  Items on the left menu bar and then click . In the Search: Items screen, select an item, and then click Transactions under the Monitor section.

Roles & rights

To view the item transactions, function right 351 – View Item card is required. Users with the General manager, Controller, and F&A staff roles have this function right.

For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh and then click the required link under the Role column.

Button

Refresh

Click this to update the overview according to the defined criteria.

Reset

Click this to clear the defined criteria so that you can start a new search.

Close

Click this to exit.

Description

Division

Type or select a division to search for the financial transactions of the division for the selected item. Leave this blank to search for financial transactions from any division.

Year / Period

Select a year, and type the period range of the general ledger to search for financial transactions that fall within the year and period for the selected item. Leave these blank to search for financial transactions with any year and period.

G/L: Type

Select the general ledger type to search for financial transactions with the general ledger type for the selected item. You can select one of the following:

• Balance — Select this to search for financial transactions with balance as the general ledger type.
• Costs — Select this to search for financial transactions with cost as the general ledger type.
• Revenue — Select this to search for financial transactions with revenue as the general ledger type. 
• Selection — Select this to search for financial transactions by selecting a range of general ledger accounts.

Leave this blank to search for financial transactions with any general ledger type.

Item

Type or select an item to search for the financial transactions for the selected item. This is mandatory.

Currency / Scenario

Select a currency to search for the financial transactions with the selected currency for the selected item. By default, the currency displayed is based on the default currency defined at Currency in the Financial: Settings screen (go to Financial/Setup/General/Settings). This is enabled only if you have selected a division at Division.

Select a scenario to search for the financial transactions with the selected scenario for the selected item. Leave this blank to search for financial transactions with any scenarios. For more information on budget scenarios, see Displaying Budget Scenarios.

Note: Scenario is available only if you have selected G/L, Account, Period, Resource, Project, or Division at Group by.

G/L

Type or select the range of general ledger accounts to search for financial transactions with the selected general ledger accounts for the selected item. Leave these blank to search for financial transactions with any general ledger accounts.

Note: This is available only if you have selected Selection at G/L: Type.

Group by

Select how you want to group the financial transactions. You can select any of the following:

• G/L — Select this to group the financial transactions based on the general ledger created.
• Account — Select this to group the financial transactions based on the accounts. 
• Period — Select this to group the financial transactions based on the period of the general ledgers.
• Person — Select this to group the financial transactions based on the person who created the general ledgers. 
• Project — Select this to group the financial transactions based on the projects.
• Division — Select this to group the financial transactions based on the divisions.

Leave this blank to display all the financial transactions.

Related document

• Displaying Budget Scenarios
• Viewing Item Cards