Exact Globe+

Depositing post dated cheque

This screen is displayed when you click Deposit in the Instrument status screen at Cash flow ➔ Miscellaneous ➔ Instrument status. For more information, see Overview of payment instrument status – Post dated cheque (cash in).

Fields

Invoice section

Debtor

This displays the ID and name of the debtor who makes the payment. This is pre-filled.

Invoice

This displays the invoice number. This is pre-filled.

Post dated cheque section

Cash instrument

This displays the bank account number and bank name from where the payment is made. This is pre-filled.

Amount

This displays the deposit amount. The currency in which the deposit was made is also displayed. This is pre-filled.

Issue date

This displays the date the post dated cheque was received. This is pre-filled.

Payment reference

This displays the payment reference. This is pre-filled.

Cheque number / Last

This displays the cheque number. At Cheque number, it displays the number for this post dated cheque. At Last, it displays the cheque number for the last post dated cheque. This is pre-filled.

Amount (EUR) / XRate

This displays the deposit amount in the default currency. At XRate, the exchange rate between the default currency and the currency in which the payment was made by the debtor is displayed. This is pre-filled. For more information, see Creating and maintaining exchange rates.

Maturity date

This displays the maturity date of the post dated cheque, which is a future date and the cheque cannot be cashed until that date is reached. This is pre-filled.

Note: For more information on the pre-filled data, see Creating and maintaining payment conditions for sales orders, service orders, and sales quotations.

Deposit section

Deposit for

Select the type of deposit you want to make. You can choose from Collection or Discount. By default, Collection is selected.

To Cash instrument

Type or select the bank account number where payment will be deposited. This is mandatory. The cash instruments available will vary depending on your selection at Purpose under the Bill of exchange section at the Settings tab of the cash instrument maintenance. For more information, see Creating and maintaining cash instrument – Settings tab.

For example, if you select Collection at Purpose under the Bill of exchange section at the Settings tab, that cash instrument will be available only if you are making a deposit for collection (Collection is selected at Deposit for under the Deposit section).

Deposit date / Number

Type or select the deposit date. By default, the current date will be displayed. At Number, type the deposit number. This is to keep track of all the deposits made. This is mandatory.

Additional criteria section

Print report

Select this check box to print the report. When this check box is selected, it will enable the box next to it. At this box, type or select the layout that will be used to print the report. This is the layout that you have created at Deposit report under the Cash flow section at System ➔ General ➔ Settings ➔ Documents settings. For more information, see Documents settings.

Costs section

Bank costs / VAT

Type the bank cost. This is the amount charged by the bank for its services. At VAT, type or select the VAT code. Once the VAT code is selected, the VAT amount is displayed next to it.

Total costs

This displays the total costs. This is pre-filled.

Buttons

Simple/Advanced

Click Simple to display the screen in the simple mode. Click Advanced to display the screen in the advanced mode.

Deposit

Click this to deposit the post dated cheque. A message "Settle: Directly?" will be displayed. Click Yes to settle directly or click No if you do not wish to settle directly. Payments that have been settled directly will no longer be displayed in the Instrument status screen.

If Collection is selected at Deposit for under the Deposit section, this payment will be removed from the Received results and displayed in the To be collected results in the Instrument status screen. If Discount is selected instead, this payment will be removed from the Received results and displayed in the To be discounted results in the Instrument status screen.

Cancel

Click this to exit.