Introduction

You can create and modify approvers for different cash instruments. These approvers will need to authorize payments (cash out) made from the respective cash instruments.

Menu path

Go to Cash flow/Setup/General/Cash instruments. Then, click Show to display the list of cash instruments. Select any cash instrument and click Add to add a new approver or Edit to modify an approver.

Note: The Add button and the Edit hyperlink are under the Authorization section.

Roles & rights

To create and modify cash instrument approvers, function right 436 – Maintain cash instruments is required. Users with the General Manager and Controller roles have this function right.

For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh, and then click the required link under the Role column. 

Button

Save

Click this to save the cash instrument approver.

Save + New

Click this to save the cash instrument approver and create another approver.

Note: This button is available only if you are creating a cash instrument approver.

Delete

Click this to delete the cash instrument approver.

Note: This button is available only if you are modifying a cash instrument approver.

Close

Click this to exit.

Description

General section

Person

Type or select a person to be made the approver. For more information, see Creating and Modifying People.

Amount

Type the minimum amount for the approver to authorize. Any payment made from the cash instrument that is below this amount will not need the approver’s authorization.

Amount: Restricted

Type the maximum amount for the approver to authorize. Any payment made from the cash instrument that is above this amount cannot be authorized by the approver.

Note: There can be a different approver with a higher restricted amount to authorize higher payment amounts.

Start date

Type or select the start date for the approver to authorize payments. By default, the current date is displayed.

End date

Type or select the end date for the approver to authorize payments. Any payment made after the end date cannot be authorized by the approver.

Related document

·         Creating and Modifying Cash Instrument

·         Creating and Modifying People