The following are formulas adopted in absence entitlement calculations with scenarios that can help you understand the calculations better.
Resource’s total working days in a year/division’s total working days in a year * yearly entitlement
For example:
Gerard works from Monday to Thursday for 8 hours per day, but on Friday, he works for 4 hours. His entitlement is 30 days per annum. The calculation is as follows: 261/261 * 30 = 30 days per annum.
Yearly entitlement/12
Gerard’s company generates entitlement on a monthly basis. Therefore, the entitlement generated for Gerard is 2.5 days per month. The calculation is as follows: 30/12 = 2.5 days.
If Gerard works for less than a year and decides to leave the company on 22 December 2009, then the entitlement generated is 1.74 days per month. The calculation is as follows: 16/23 * 2.5 = 1.74 days.
Note: Resource total working days and division total working days in a year may vary from year to year, and working days will not include off days (annual leave, medical leave, etc.) and rest days (public holidays and designated off days by the company such as Saturday/Sunday) defined at the resource or division schedule.
Resource’s total working days in a year/calendar year * yearly entitlement
Hugh works from Monday to Thursday for 8 hours per day, but on Friday, he works for 4 hours. His entitlement is 21.45 days per annum. The calculation is as follows: 261/365 * 30 = 21.45 per annum.
Hugh’s company generates entitlement on a monthly basis. Therefore, the entitlement generated for Gerard is 1.79 days per month. The calculation is as follows: 21.45/12 = 1.79 days per month.
If Hugh works for less than a year and decides to leave the company on 22 December 2009, then the entitlement generated is 0.92 days per month. The calculation is as follows: 16/31 * 1.79 = 0.92 days.
Number of hours taken based on a resource’s schedule/number of hours worked based on a resource’s schedule.
Alex's division schedule and resource schedule as follows:
Division's Schedule - 8 hours per day:
Resource's Schedule:
Alex applies for leave from 10:00 a.m. to 12:00 p.m. on a Wednesday. The system will deduct 0.5 days from his absence entitlement. The absence deduction for Wednesday 10.00 am to 12.00 pm (shown in days) is as follows: 2/4 = 0.5 days.
Absences deduction calculated in days * division’s hour per day
Alex applies for leave from 10:00 a.m. to 12:00 p.m. on a Wednesday. The system will deduct 0.5 days from his absence entitlement. The absence deduction for Wednesday 10.00 am to 12.00 pm (shown in hours) is as follows: 0.5 * 8 = 4 hours.
If a request is created on the resource’s off day (non-work day) or rest day (a fixed and designated non-work day by the country or company), the absence deduction is 1 day. Absence deductions that fall on a public holiday will be based on the settings at the division card.
Alex applies for leave from 10:00 a.m. to 12:00 p.m. on a Wednesday. The system will deduct 0.5 days from his absence entitlement. The absence deduction for Wednesday 10.00 am to 12.00 pm (shown in days) is as follows: 0.5 * 8 = 4 hours.
Alex applies for leave from Wednesday to Friday and Thursday is a public holiday, The absence deduction excluding public holidays (shown in days) is as follows:
= 8 /8 + 0 + 1
= 1 + 0 + 1
= 2 days
Alex applies for leave from Wednesday to Friday and Thursday is a public holiday, The absence deduction excluding public holidays (shown in hours) is as follows: 2 * 8 = 16 hours.
Alex applies for leave from Wednesday to Friday and Thursday is a public holiday, The absence deduction including public holidays (shown in days) is as follows:
= 8 /8 + 1 + 1
= 1 + 1 + 1
= 3 days
Alex applies for leave from Wednesday to Friday and Thursday is a public holiday, The absence deduction including public holidays (shown in hours) is as follows: 3 * 8 = 24 hours.