Introduction

At this page, you can create and maintain the share capital transaction records whenever a division is issuing new shares or buying back its shares.

Menu path

• To create a new share capital transaction record, go to Financial/Setup/Organization/Divisions, open a division card and click Shareholders under the Monitor section. Under the Share capital tab, click New.
• To create a new share capital transaction record, go to HRM/Setup/Organization/Divisions, open a division card and click Shareholders under the Monitor section. Under the Share capital tab, click New.
• To edit an existing share capital transaction record, go to Financial/Setup/Organization/Divisions, open a division card and click Shareholders under the Monitor section. Under the Share capital tab, click the date of the share capital transaction record under the Date column to edit the selected record.
• To edit an existing share capital transaction record, go to HRM/Setup/Organization/Divisions, open a division card and click Shareholders under the Monitor section. Under the Share capital tab, click the date of the share capital transaction record under the Date column to edit the selected record.

Roles & rights

To create and maintain the share capital transaction records, function right 62 – Maintain subsidiaries and shareholders is required. Users with the General manager and Controller roles have this function right.

For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh, and then click the required link under the Role column.

Button

Save

Click this to save the share capital transaction record.

Close

Click this to exit.

Description

Division

This displays the division (company) which you will create the share capital transaction record for. You can click the division link to view the division card of this division.

General section

Date

Type or select the date of the share capital transaction.

Type of shares

Select Ordinary shares if the share capital transaction involves ordinary shares or Preference shares if the share capital transaction involves preference shares.

Transaction

Select Issuance if the share capital transaction is a transaction to issue shares or Buyback if the share capital transaction is a transaction to buy back shares.

Note: If there are no existing share capital issuance records, Buyback transaction is not allowed. Buyback transactions can only be created if there are shares already issued by the division.

No. of shares

Type the number of shares involved in the share capital transaction. This is mandatory.

Par value

Type the par value of the shares in the default currency of the division. Par value of the shares is the share value at the time of transaction. This is not mandatory, hence you can leave the field blank. The value is for information only and is not used in any calculation or process.

Description

Type the description of the share capital transaction. By default, the description will depend on the type of transaction you have selected at Transaction. If Issuance is selected at Transaction, the Description will be displayed as Issuance and the same principle applies if Buyback is selected at Transaction. However, you can edit the description of the share capital transaction.

Related document

• Defining Main Shareholder for Division
• Linking Shareholders to Division
• Overview of Share Capital Transactions and Linked Shareholders