Exact Synergy Enterprise

Displaying Assets Balance List

Introduction

At this page, you can display the balance list for all assets in your company which provides information such as the serial number, item, description, status, investment, revaluation, and others for each asset and the total amount for all assets.

Menu path

Assets/Reports/Financial/Balance list

Roles & rights

To display the balance list for assets, function right 429 – View assets reports is required. Users with the General Manager, Controller, and F&A Staff roles have this function right.

For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh, and then click the required link under the Role column.

Button

Show

Click this to display the results according to the defined criteria.

Note: Once you have clicked this button, the name of the button will change to Refresh.

Refresh

Click this to update the results according to the defined criteria.

Reset

Click this to clear the defined criteria so that you can start a new search.

Close

Click this to exit.

Description

Criteria section

Division

Select a division to display the balance list. If you do not select a division, the balance list will be displayed for all divisions. By default, the division of the login user is displayed. For more information, see Creating Division.

Reference date

Type or select a reference date to display the balance list.

Asset group

Select an asset group or range of asset groups to display the balance list for asset groups within this range. For more information, see Creating Asset Groups.

Item

Select an item or range of items to display the balance list for items within this range. For more information, see Creating and Modifying Items.

Serial number

Select a serial number or range of serial numbers to display the balance list for serial numbers within this range.

Note: Each new asset created will have its own serial number. For more information, see Creating Asset.

Cost center

Select a cost center or range of cost centers to display the balance list for cost centers within this range. For more information, see Creating and Modifying Cost Centers.

Group by

Select a grouping method to group the results. You can choose to group by Person, Cost center, Status, Asset group, Supplier, or Item. Select None if you do not want to group the results by any particular grouping.

Currency

Select a currency to display the balance list for the selected currency. For more information, see Modifying Currency.

Status

Select a status to display the balance list for the selected status. You can choose from Active, Inactive, Depreciated, Blocked, Sold, Transfer, or Write off.

Customize

Click at the title bar to customize the fields or sections. You can add or remove existing criteria based on your preferences by selecting or clearing the relevant check boxes. Click Save to save the settings, Reset to clear the selections, or Close to exit without saving.