Exact Synergy Enterprise

XML Export

XML topics contain data that are stored in XML files

Introduction

XML topics contain data that are stored in XML files. You can download the desired XML topic into your system for use by other divisions. The downloaded topic can then be exported to other divisions that require the topic. By doing this, data can be shared across divisions.

Menu path

System/Setup/XML/Export

Roles & rights

Users with the defined function rights can download specific XML topics. For more information, see Overview of XML Topic Definitions.

For more details on what you can do with function rights or levels, go to System/Setup/Security/Function rights, select the required module, and then click on the relevant ID. To find out the functions you can perform with a particular role, go to System/Setup/Security/Roles, type in the description, click Refresh, and then click the required link under the Role column.

Button

Export

Click this to download the selected XML topic based on the defined criteria in the Filter section, if applicable.

Close

Click this to exit.

Description

General section

Division

Type or select the division to download the XML topic from. This is mandatory

Topic

Type or select the XML topic to be downloaded. This is mandatory.

Note: Depending on the topic you have selected, you will see the Filter section where you can define more criteria to export the XML topic. For example, if you select the Accounts topic, you will see the Filter section where you can define whether to include image, notes, and/or free fields for export, the range of account codes, the date when the accounts were modified, the type, and the status of accounts to be downloaded.

Data section

Result

Select any of the following to display the result of the selected topic:

Example - Select this to view the data of the selected XML topic.
Download - Select this to download and save the selected topic. The number of records downloaded is based on the page size defined in the System: XML - Topics screen (at System/Setup/XML/Topics).
All - Select this to download and save all the records for the specified XML topic. However, for GLTransactions and RequestHours XML topics, the number of records downloaded is based on the page size.

Note: The Download and All option will download the GLTransactions and RequestHours XML topics according to the page size defined for the XML topic.