Introduction

The functionality to attach electronic files when e-mailing invoices was implemented in product update 392. For more information, see Product Update 392: Ability to Attach Electronic File when E-mailing Invoices.

In this enhancement, the eFactura file with a digital signature can be attached when you send an invoice and credit notes via e-mail to debtors located in Spain. eFactura is an XML format file used in electronic data exchange and is applicable to Spanish debtors.

Menu path

System/General/Settings

What has been changed

The following changes have been implemented:

• A new Digital certificate section is added to the Company data settings. At this section, you can select the respective digital certificate for the UBL/fInvoice or eFactura file. Type in the Certificate password if you have selected a digital certificate for the UBL/fInvoice file. The Electronic invoicing section has been renamed to the Digital certificate section. 
  
   
• When the invoicing option includes eInvoice, the eFactura electronic file format will be generated for debtors in Spain. The electronic files generated will be sent together with the invoices and credit notes via e-mail.

Note:

• The eFactura electronic file is digitally signed.
• The digital certificate is imported into the Cert Store for each of the machines before you can send invoices and credit notes with eFactura electronic file via e-mail.
• Java runtime is required for the machine sending the invoice with eFactura file attached. Without the Java runtime installed, the electronic file will be sent without the digital signature.          

Related document

• Creating and Maintaining Accounts Receivable – Financial Tab
• Company Data Settings
• Printing and Processing Invoices
• Product Update 392: Ability to Attach Electronic File when E-mailing Invoices
• Product Update 395: Method of Sending Documents to Customers Based on Account Settings