Exact Globe

Product Updates 408, 407, and 406: Model 303 upgraded for VAT returns year 2014 (Spanish legislation)

Model 303 has been upgraded to accommodate the latest VAT return obligations in Spain. If you have not installed the latest update for model 303, you will be requested to do so when you access the Value added tax screen from Finance à VAT/ Statistics à Value added tax or Finance à VAT/ Statistics à VAT overview.

The upgrade includes the following:

Changes in the Vat boxes and Identification tabs

New VAT boxes have been created and existing ones modified in the VAT boxes tab to reflect the requirements for the sales, purchase, and credit notes for year 2014 and beyond. In relation to that, the Extra duty percentage field has been added to the General tab in the VAT codes screen at System à General à Countries à Tax codes. This field furnishes the extra duty information to the VAT return for the sales and purchase entries.

All links between the adjusted VAT boxes (new and existing) and their corresponding VAT codes are maintained. Also, the reference for the bank account has been changed to accept and display the IBAN number instead of the bank account number at Cta banaria. This field is mandatory before you can finalize the VAT return.

Several options have been added to the Identification tab in the same screen, as shown in the following:

When selected, these options will be displayed on the electronic form 303 in their respective sections wherever applicable.

New tab added

The new Additional tab has been incorporated in the VAT return screen to house some of the extended VAT boxes as well as a new section to display the VAT basis and amounts registered with VAT to be paid or claimed journals separated from payments.

Generating VAT returns

A text file will be generated along with the existing XML file format upon finalization of the VAT returns as required by the Spain tax authorities for the submission of returns. You can view these files at Finance à VAT/ Statistics à Value added tax or CRM à Entries à Documents.

Sending VAT returns

When you click Send in the VAT return screen, the following screen will be displayed requesting your confirmation to save and send the generated text file to the tax authorities.

As required by the tax authorities in Spain, all submissions must be stored in the directory “C:\aeat”. Hence, when you click Create new to generate a new text file, you will be requested to save the newly created text file in the local folder “C:\aeat”.

To overwrite an existing file, click Select file. You need to browse to locate the existing text file stored in the local folder “C:\aeat”. Otherwise, an error message will be displayed. By default, the path at File is prefilled with “C:\aeat”.

However, you can proceed with the submission by clicking OK without selecting any of the options. By doing so, the text file will be sent but not saved in the local machine. The following screen will be displayed:

When you are ready to submit the text file, click Yes and the website of the tax authorities will be displayed.

You will be requested to run some applications required by the tax authorities such as the AEAT Applet and MiniApplet@firma. Once done, the file will be automatically sent and you will be redirected to the summary page.